Understanding Built-In Fields in Humanitru

Humanitru is built to flex around how your organization already works. Alongside the fields, categories, and labels that come built into every database, you can configure your own custom fields, campaigns, categories, tags, and groups — so your database reflects your organization's own programs and vocabulary, not a one-size-fits-all template. This article covers what comes built in by default: the base and derived fields on Constituent and Action records, the Tag and Campaign structure, and Key Value Pairs in Action Notes.

If you're looking for information on setting up your own custom fields, campaigns, or tags, see the related articles below.

Part A: Constituent Fields

Base Fields

Base fields are the core fields on every constituent profile. You can view and edit these directly on a constituent's record.

Note: Creation Date and ID are set automatically and cannot be edited.

Derived Fields

Derived fields are calculated automatically from your Base Fields — mainly from the Address field. You won't edit these directly, but they're available for use in reporting and filtering.

Note: A few additional derived fields (such as geocoordinates and USPS delivery codes) exist behind the scenes to support mapping and reporting features, but aren't shown on the constituent profile itself.

Actions record every interaction with a constituent — a donation, a phone call, an event check-in, and so on. Every action includes a set of built-in fields:

• Action Type — categorizes what kind of action this is (see table below)
• Date — when the action happened
• Amount — the dollar value, for transactional actions like donations
• Notes — free-text details about the action
• Verified Status — whether the action has been verified or is still pending review
• Created By — the team member who logged the action
• Assignee — the team member the action is assigned to, if any
• Campaign / Category / Tag / Group — the organizational entities associated with the action

Action Type Values

Tags and Campaigns are the built-in organizational structure in Humanitru — the framework is standard, but every Tag, Group, Campaign, and Category inside it is entirely up to you.

• Tags are labels you apply to constituents (for example, "Board Member" or "Volunteer"). Tags are organized into Tag Groups, which you define based on how your organization segments its people.
• Campaigns are labels you apply to actions (for example, "Spring Gala" or "Annual Fund"). Campaigns are organized into Categories, which you define based on your organization's programs, funds, or initiatives.

Because Tags and Campaigns are fully configurable, Humanitru doesn't ship with a fixed list of values — your team builds out the set that matches your organization's own fundraising and engagement structure. Both can be used to filter, report on, and segment your records.

Many actions — especially those created by an integration — include structured details in the Notes field, formatted as Key Value Pairs: a field name and its value, written as Field Name: Value, with each pair on its own line. For example, a ticketing integration might add:

Order ID: 48213

Ticket Type: General Admission

Event Date: 6/12/2026

Key Value Pairs let integrations and staff capture structured details that don't have their own dedicated field, without losing the information in a block of free text. Some reports can pull specific Key Value Pairs into their own columns using a "Prefix" option, which pulls out only the lines that start with a given field name. If you're trying to report on a specific Key Value Pair, reach out to Support and we can help you set that up.

• Pro Tip 1: Custom fields are excluded from this glossary since they're unique to your organization — check with your admin team for a list of your organization's custom fields.
• Pro Tip 2: Derived fields (like City, State, and Zip) are great to use as report filters even though you can't edit them directly — they're always kept in sync with the Address field.
• Pro Tip 3: When filtering or exporting Actions, you can select multiple Action Types at once — a result will match if it fits any of the selected types.
• Pro Tip 4: Keep your Tag Groups and Categories tidy as your organization grows — a clear naming convention makes filtering and reporting much easier down the road.